At the beginning of April, LOKO TRANS Slovakia launched a company-wide documentation digitalization project. In cooperation with Cleversoft, we are implementing a solution aimed at streamlining process management, increasing transparency, and ensuring instant data availability across the entire company – from production halls to field service operations.

We spoke about the project with its project manager, Martin Muška.

❓ Why did you decide to move towards digitalization?

M. Muška:
In an environment where we work with wagon overhauls, wheelsets, and technical documentation, accuracy and data availability are crucial. Paper-based processes are becoming a limitation – they slow down information flow and increase the risk of errors. Our goal is to move towards online management, where all information is available in real time and in one place.

❓ What does this project specifically involve?

M. Muška:
We are digitalizing the entire document lifecycle – from creation, through approval, to archiving. We are implementing a centralized document management system that enables versioning, audit trails, change control, and automated workflow processes. This applies to everything – from inspection protocols, through documentation related to wagon and wheelset overhauls, to outputs from field service operations.

❓ How is the implementation carried out in practice?

M. Muška:
We are proceeding systematically – first mapping existing processes in both production and administration, then transforming them into a digital format. Implementation is carried out step by step across individual departments to ensure a smooth transition without disrupting operations. We also place strong emphasis on employee onboarding and adaptation to new tools.

❓ What will this bring to employees in practice?

M. Muška:
It will simplify everyday work. Employees will have instant access to up-to-date documentation – whether it concerns wagon overhauls, wheelset status, or service interventions in the field. We eliminate duplication, manual data entry, and reduce error rates. Ultimately, this means more time for expert work and less administrative burden.

❓ What is the vision for the future?

M. Muška:
Our ambition is to build a fully digitally managed environment where all data is interconnected – from production and quality to field service. We see digitalization as the foundation for further steps such as process automation, improved performance evaluation, and overall efficiency growth. It is a strategic investment in the future of LOKO TRANS Slovakia.